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Using the Service Delivery Log in Aspen

Service Delivery Logs in Aspen

The West Warwick Public Schools uses Aspen to create our Service Delivery Logs for Medicaid reimbursement.  The WWPS worked with Follett to automate the creation of our service delivery logs in Aspen. I can't go any further without a huge shoutout to Jean Conkey from Follett. She was essential in the process to developing the service delivery log tool. The most elegant aspect of the service delivery log automation is that it is now part of the IEP form. The automation of our service delivery logs has increased the number of service delivery logs processed and improved the efficiency of the process for our service providers. A process that used to take hours has been reduced to a fraction of the time. Not only have we improved the efficiency of the process we have also increased our Medicaid reimbursement revenues by 50%. Review the video clips below to learn how to create and edit service delivery logs.

How to Automate the Service Delivery Log Process

In order to take advantage of the service delivery log process in Aspen you need to modify some fields in the student's IEP. You can view the video below to learn how to modify the student's IEP.


How to Edit the Service Delivery Log Created by the Automated Process

Once you've followed the directions in the video listed above you will need to edit the service delivery logs created in Aspen. You will be able to edit individual records or you could use the Mass Update tools in Aspen to edit multiple records. View the video below to learn how to modify or edit the created service delivery logs in Aspen.


You can also access our print directions by clicking the picture below.

If you need any additional assistance please contact the helpdesk or request a Google Meeting Room for one-on-one, just-in-time assistance.


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