WWPS Technology

Using the MTSS Workflow in Aspen Initiate the MTSS Workflow The West Warwick Public Schools uses the MTSS Workflow in Aspen to help district staff keep track of the Multi-Tiered Support System for our struggling students. The process begins with an educator in the district initiating the workflow. You can review the process using the print directions or follow the video clip below. Locating an Initiated MTSS Workflow Aspen has added a great new feature to located an initiated workflow for a student. Simply locate the student, click on the Transactions side tab, and click on the Workflow submenu item. Locate the desired MTSS Workflow link. You can view the annotated image and/or the video clip below. Step-by-Step Detailed Directions The following annotated directions explain the detailed step-by-step process for each phase of the workflow. You can also review the print directions for the workflow phases.

Local Assessment Data in Aspen This blog post will explore the various facets of using Aspen to collect and analyze our local assessment data. This blog post will focus on the following concepts: How to access local help files for the assessment entry process. How to use the Local Assessment Names and Dates Google spreadsheet. How to enter local assessment data into Aspen. How to use the assessment history data in the Aspen school view. If you need any additional assistance you can try to jump into a Google Meeting to get just-in-time assistance. How to Enter Local Assessment Data in Aspen The process for entering local assessment data is an easy process as long as you have everything you need to enter the data. You'll need the local assessment name, the locally assigned date for the assessment, and your scores. We use the locally assigned date for filtering purposes during data entry. The locally assigned date will not correspond with the date when your student

Using the Conduct & Bullying Referral Workflows in Aspen This blog post will focus on the following uses to guide conduct and student safety in Aspen. We'll explore the following: How to submit a conduct referral. How a conduct action is posted. How to fill-out a restraint form. How a bullying workflow is started. How a bullying workflow is processed. As always, if you need any assistance feel free to request a Google Hangout Meeting for just-in-time assistance. How to Submit a Conduct Referral in Aspen The short video clip below explains the process for filling out a conduct referral in the West Warwick Public Schools. The first form available to staff is the WWPS Conduct Referral form. This form should be completed by staff members and should only contain factual, evidenced-based statements.  If the student involved in the conduct referral was involved in a restraint the supervisory assistant, building level administrator or dean must post the conduc

Using Aspen for Running Record Data The West Warwick Public Schools uses Aspen to store local assessment data. This data is important in helping educators plan for the next steps in a student's educational journey. In this blog post, we'll explore how to enter running record data from a teacher's perspective, a reading specialist's perspective, how to query, and analyze the data collected.  How to Enter Running Record Data From a Teacher's Perspective The short video below explains the process for entering Running Record data from a classroom teacher's perspective. Teachers can use the Assessment Entry option in Aspen from their Staff View in Aspen. This is the most efficient way for teachers to enter this data into Aspen. You can also review the print directions by clicking on the image below. How to Enter Running Record Data From a Reading Specilist's Perspective The short video below explains the process for entering Running Recor

How to Access WWPS Technology Assistance There are several ways to access WWPS technology assistance. The district houses many help files in Google Drive, Follett Collections as well as many YouTube videos. You can access help files from this blog as well. The short video below explains the process for locating help files. Access the WWPS Technology Help Files Collection The WWPS also uses the Collections tool in Destiny from Follett. You can access the WWPS Technology Help Files Collection by clicking on the picture. Subscribe to Our YouTube Channel You can also subscribe to our Youtube Channel to access and view any of the YouTube videos that we create.  Submit a HelpDesk Ticket Via Aspen If you are a member of the WWPS you can also submit a HelpDesk ticket via Aspen. The video below illustrates the process for submitting a helpdesk ticket.

Using the 504 Plan in Aspen The West Warwick Public Schools uses Aspen for student 504 Ed Plans. The 504 Plan works a little differently than other tools such as the IEP Workflows or the MTSS Workflow. You can review the print directions that we've created for WWPS employees as well as review the additional videos illustrating the process. Getting to the 504 Plan via the Documents Side Tab The first step in getting to the 504 Ed Plan in Aspen is to work in the student details page. Once you've accessed a student's details page you can click on the Documents side tab. The Ed. Plans submenu is embedded within the Documents side tab menu. Review the two-minute video to see how to access and add a new 504 Ed Plan for a student. Create the Meeting Notices & Meeting Notes You can create multiple meeting notices and notes connected to the student's 504 Ed Plan in Aspen. Every time you meet regarding the 504 Plan there should be at the very least a meeting n

Using the Journal Tool in Aspen The Journal Tool in Aspen is a great way to record interactions with guardians regarding their students. This tool allows us the opportunity to record specific details around the communication we've had with a guardian. We can also decide whether or not we want the interaction to remain as a private note or shared with other educators in our district. Review the video clip below on how to create a Journal record. You can also review the print-out directions.

How to Use Aspen for Staff Attendance & Substitute Replacement The West Warwick Public Schools partnered with Follett many years ago to use the power of Aspen for staff attendance and substitute replacement. We have three different workflows that staff members use for attendance and replacement purposes. Each one of the workflows will be explained below. How to Fill-out the Staff Absence Request Workflow in Aspen If a WWPS employee is going to be out for any reason that doesn't require approval they fill-out the Staff Absence Request Workflow. Sick, personal, bereavement, family illness, district sanctioned professional development, IEP meetings, and religious days are all examples of absences that do not need administrative approval. Staff members simply need to fill-out the Staff Absence Request Workflow. View the directions below for the one-step process. Once a staff member completes the Staff Absence Request Workflow an attendance record is created that al

Service Delivery Logs in Aspen The West Warwick Public Schools uses Aspen to create our Service Delivery Logs for Medicaid reimbursement.  The WWPS worked with Follett to automate the creation of our service delivery logs in Aspen. I can't go any further without a huge shoutout to Jean Conkey from Follett. She was essential in the process to developing the service delivery log tool. The most elegant aspect of the service delivery log automation is that it is now part of the IEP form. The automation of our service delivery logs has increased the number of service delivery logs processed and improved the efficiency of the process for our service providers. A process that used to take hours has been reduced to a fraction of the time. Not only have we improved the efficiency of the process we have also increased our Medicaid reimbursement revenues by 50%. Review the video clips below to learn how to create and edit service delivery logs. How to Automate the Service Delivery Log